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How do you keep on track in the fast-paced world of a growing business? Scaling a company is exhilarating, but it also presents unique challenges when multiple initiatives are in play. One of the most effective approaches for maintaining alignment and driving progress is implementing Weekly Strategy Meetings.
Why Weekly Strategy Meetings Matter
These regular strategy sessions provide an essential touchpoint for teams to stay on track, address issues proactively, and ensure everyone is working towards shared goals. To minimize distractions (and meeting cost), these events should only involve key decision makers who can then share updates and delegate to their team.
Keeping a slim headcount and working through the following agenda should result in a 45-60 minute session that ends with confident next steps and cross-departmental collaboration that may otherwise be missing.
⭐Pro Tip: Designate a team member to lead the meeting to keep the agenda on track. This person ideally should be able to approach meeting topics with minimum department bias, since they may sometimes need to play the moderator role when priorities are in question.
The Agenda
10 min: Weekly Highlights
Start each meeting by briefly identifying key achievements and any roadblocks encountered. This helps set expectations and context for the core of the agenda.
30-40 min: Initiative Reviews
Status report for Existing Initiatives: deliverable and milestone updates
Introduction of New Initiatives:
What are the facts and ideal outcomes?
How are we approaching this (action plan) and tracking performance?
Who is involved and in what capacity?
Why are we prioritizing this? What are the implications or payoff?
When are the key milestones/deliverables?
5 min: Set Expectations
Pivots for reprioritization, or confirmation of continued direction: Be ready to adjust plans as needed or reaffirm current strategies. Clearly define what needs to be accomplished before the next meeting.
Weekly Cadence: The Structure for Success
Meeting weekly for 45-60 minutes to complete this agenda provides a structure for accountability. It prevents missed communications and allows for quick adjustments when priorities or action items need to shift due to the fast-paced, frequently-pivoting environment of a growing company. This consistent cadence ensures that the team remains aligned and can effectively respond to the ever-changing business landscape.
Project Management Systems: Keeping Accountable
The business day moves quickly, with discussed actions plans from a Weekly Strategy Meeting getting potentially easily swept out of mind after the next meeting starts. There are lots of project management systems available (ie. Asana, Monday, ClickUp, Jira) which can help maintain accountability and follow through. These tools help track tasks, deadlines, and progress, making it easier to stay organized and ensure everyone is on the same page.
Strategy Meetings and Fruitful Revenue
As you may have guessed, Strategy Meetings are a core part of working with Carissa Fitzgerald at Fruitful Revenue. These regular meetings may take the form of coaching sessions to drill into and instill Revenue Operations best practices. For the more hands-on engagements, these strategic meetings tend to look very similar to the agenda outlined above, resulting in constant progress and deliverables achieved.